Purge your current office.
Moving is a lot less stressful when you aren’t moving a bunch of clutter, equipment, and dated office supplies you no longer need. Get rid of everything you no longer need. Yes, everything. From old highlighters and business cards to finicky printers and even computers.
Pro tip: Be sure to backup and clear the data from any tablets, computers, laptops, and old MP3 players before you rehome them!
Plan and pack for the layout of your new office.
You might be thinking, “well, of course you need to ‘plan.’” But, here’s the thing: it’s about more than choosing who gets a certain office or where to put everyone’s desks.
- Go to your future office space and figure out where the power outlets are before you start planning furniture and technology arrangements.
- Figure out how often you’ll need to access storage before you assign it to some random closet in the back of the building.
- Meet with your team to see what’s working (or not working) about your current setup before you start assigning work spaces and break spaces in the new space.
Once you’ve determined the best setup for your new digs, you can pack accordingly so the movers (whether they’re hired professionals or your in-office team) know exactly where to take things from the get go without requiring energy-zapping, time-wasting rearranging later.
Keep everyone in the loop.
Share your moving timeline with employees so they can get a jumpstart on work and make time in their schedule to help with the move. Keeping everyone informed and involved can take the stress out of moving your business for you and your employees.
Update your contact information.
Make a contact list for clients, suppliers, banks, agencies you partner with, and anyone else you think should stay posted on your move. Send out regular updates with a timeline for when you’ll move, and be sure to update your address on:
- Your website
- Online directories
- Google My Business
- All print marketing materials
- Social media
Teamwork makes the dream work.
Use the move to work in some team-building time! A few members of our team have volunteered to start planning for our move next spring, but they’ve also become our “Movin’ On Up” hype team. They’re getting creative with ways to make sure everyone feels at home in the “Nu” office and throwing an “office warming” party once we’re settled in. Logistical tasks are important (you don’t want to accidentally ship all of your desk chairs to Hong Kong), but so is having some fun!
These tips have helped us take some of the stress out of moving, and we hope they help you, too! We can’t wait to join our downtown community in early 2019, but we’re staying put until our construction team gives us the all clear. Stay tuned for updates. We can’t wait to see you in our new digs!